Office Associate

This UN Volunteer assignment provides high-level office management and administrative support to the FAO Sudan Country Office. The role supports correspondence, meetings, missions, documentation and internal coordination for the FAO Representative and management team.

Department: Office of the FAO Representative

• Manage confidential correspondence and documentation with accurate routing and timely follow-up
• Provide information and guidance to staff on priorities, intent and deadlines
• Arrange appointments, duty travel, calendars and visitor reception
• Organise high-level meetings, agendas, invitations, documentation, minutes and action follow-up
• Coordinate office support work and divisional deadlines across the unit
• Maintain procedures and tracking systems for correspondence and documents
• Draft responses, briefing materials and non-routine correspondence for the supervisor
• Initiate transactions in computerised administrative systems

• Very good knowledge of Microsoft Office applications, internet tools and office technology

• Volunteer assignment via UNV
• Port Sudan has limited accommodation, medical, banking, internet and telecom services
• Duty station conditions include heat, power outages, cultural dress expectations and possible medical evacuation for serious cases