Senior Administrative Assistant

Provides comprehensive office management and administrative support to a UNRWA programme or area office in the West Bank, coordinating schedules, travel, correspondence and meetings. Manages office supplies and procurement, assists with ERP-based budget monitoring, and supports HR administration.

Department: Administration & Support Services

• Perform office management and administrative support for the Chief of Programme, department head or area office, monitoring schedules and coordinating meetings
• Prepare travel documents and follow up on travel arrangements for the division, office or section
• Draft and prepare official routine correspondence and act as liaison between departments
• Coordinate logistical preparations for workshops, conferences and events and take meeting minutes
• Monitor and manage office supply requirements and process payments for vendors and suppliers
• Assist in managing budgets using the ERP system and monitoring expenditures
• Verify bills against set terms and conditions and coordinate timely data entry
• Assist in coordinating HR matters, including new appointments, separations and overtime

• Full secondary education and a two-year diploma in business and office practice or related discipline
• At least four years of relevant experience, preferably in administration or office management
• Experience in MS Office applications required
• Fluency in English required

• Fixed-term appointment for one year including a one-year probation period, with possible extension
• Monthly basic salary USD 1,050.20, payable in JD at the UN monthly exchange rate
• Vacancy open to internal candidates only; applicants must reside in West Bank or Jerusalem within commuting distance with valid work authorization
• Preference given to registered Palestine refugees