Administrative Assistant DTM/IM

Provides administrative, procurement, travel, records and meeting support for IOM information management and DTM activities in the Venezuela earthquake emergency response.

Department: DTM/IM

• Provide administrative support to Information Management and DTM activities for the Venezuela earthquake response
• Assist procurement and contracting processes for goods and services required by IM and DTM activities
• Prepare and maintain administrative, financial and project documentation
• Organize meetings, briefings, trainings, workshops and field-related activities
• Take meeting minutes, prepare summaries and follow up on administrative actions
• Support travel arrangements, mission requests and logistics for staff, consultants or field teams
• Support recruitment and onboarding documentation for IM and DTM personnel or enumerators

• High school diploma with at least two years of relevant experience, or bachelor's degree or equivalent in a relevant field with at least one year of relevant experience
• Experience providing administrative, logistical or project support in humanitarian, development, international organization, NGO or public sector contexts
• Experience preparing, organizing and maintaining administrative documents, records, correspondence, meeting notes, forms and project files
• Fluency in Spanish and English

• Initial contract duration until 31 December 2026
• Offer is subject to funding confirmation
• Vacancy is available only to local citizens or foreigners with right of residence and work in Venezuela